I was looking at the rtwheaven site, and bumped into a mod in making called Dark Ages Roman revival (no i am not advertising it). i liked the fact on how they organized it and i would post the link, but I'm afraid that the forum rules dont allow links to other forums, however you can google it. And for those that are lazy I copied and pasted their agenda below.

Faction Threads - only two at a time, please
1. Romano-British - CLOSED
2. Franks - CLOSED
3. Saxons - CLOSED
4. Norsemen - CLOSED
5. Alemanni - CLOSED
6. Huns - CLOSED
7. Sassanids - CLOSED
8. Ostrogoths - CLOSED
9. Visigoths - CLOSED
10. Western Roman Empire - CLOSED
11. Burgundiones - CLOSED
12. Gepids - CLOSED
13. Alans - CLOSED
14. -BREAK TIME-
15. Berbers CLOSED
16. Vandals - OPEN BUT AS GOOD AS CLOSED
17. Lombardi - OPEN
18. Eastern Roman Empire - OPEN
19. Copts - OPEN
20. Caliphate - OPEN
21. Major Rebel Factions
22. Minor Rebel Factions

Mechanics Threads - Only three at a time, please
1. Reforms - CLOSED - will be reopened
2. Overall Buildings Discussion - CLOSED
3. Roman Culture and Buildings - OPEN
4. Barbarian Culture and Buildings - OPEN
5. Germanic Culture and Buildings - OPEN
6. Hunnic Culture and Buildings
7. Eastern Culture and Buildings
8. Berber Culture and Buildings
9. Religion and Priests
10. Zoroastrianism
11. Islam
12. Arianism
13. Christianity
14. Berber Pantheon
15. Germanic Pantheon
16. Hunnic Pantheon
17. UI and Faction Symbols
18. The Map - General Discussion - OPEN
19. The Map - The Norselands and British Isles
20. The Map - Western Europe
21. The Map - Central and Eastern Europe
22. The Map - The Mediterranean
23. The Map - The Balkans
24. The Map - The Steppes and the Caucasus
25. The Map - Anatolia and the Middle East
26. The Map - North Africa
27. Campaign Starting Positions
28. Scripting
29. Character Traits and Ancillaries
30. Historical Events
31. Custom Battles
32. Centers of Power

Map Threads - Only one at a time, please

1. Mercenaries - OPEN
2. North Africa
3. The Map - Western Europe and British Isles
4. The Map - Germania, Sarmatia and Norselands
5. The Map - Eastern Europe and the Balkans
6. The Map - Greece, Asia Minor and the Levant
7. The Map - Italy and Illyria
8. The Map - The Steppes
9. The Map - The Middle East and Egypt
10. AoR

Behold their organisation