Of course you can use any means you wish to contact each other and make your Match arrangements. But the Match Arrangements forum works very well for this purpose. It is the same method that we have used for the Clan Wars Competitions for years, with great success.

HBC Match Arrangements forum http://p067.ezboard.com/fsamuraiclanwars3295frm12

There are other benefits that come from using a public forum. Other Contestants and potential Contestants can see and be encouraged by your progress. And the Competition Administration can see if you are having any problems getting responses, arranging meetings or other details or of your Match, so they can lend a hand where needed